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Office of Corporate, Foundation and Government Relations - Colgate University







 


Colgate Guidelines for Personnel Compensation 

and Fringe Benefits (2007-08)








Many grant proposals request compensation for one or more people involved in the project. In most cases, fringe benefits will be included.  A multi-year proposal should include estimated yearly increases.  The information below should be used as a general guide; however, it is a good idea to check faculty compensation figures with associate provost Trish St. Leger (7224) and secretarial, clerical or technical staff compensation with associate director of human resources Lori Chlad (7411).





	
A. Faculty: 
	
When the identity of the person to be paid by the grant 
	is known, use exact salary  figures. Otherwise, use an appropriate estimate, checking 
	with Trish St. Leger (7224) to make sure the estimate 
	corresponds to Colgate's existing salary structure.


	
	
To calculate faculty salaries for summer work, use a 
	maximum of 2/9 (= two months) of the academic year salary, keeping in mind that July 1 is the date of 
	annual salary increases.


	
	
Estimate annual salary increases at 4%.


	
	
Use the following rate to calculate faculty fringe benefits:






      





	2007-2008
      rate
	

	28.4% of salary










	
Fringe benefits for faculty from other institutions are not calculated according 
	to the same formula. Contact assistant controller Sabra Williams 
	(7494) if faculty from other institutions will be paid through the grant. She will help determine the correct rate 
	and establish which institution will be responsible for fringe benefits.
	


	
B. Administrative, Secretarial, Clerical and Technical Staff:  		
	
If the identity of the person to be hired is known, use exact salary figures. 
	Otherwise, use an appropriate estimate for salary. Check your figures with Lori Chlad (7411).  Use the following percentages for fringe benefits:










	
	2007-2008 rates

	29.2% of salary for administrative employees

      44.7% of salary for SCT employees














	
C. People who are not ongoing employees of Colgate University:
	
If the non-Colgate employee will work less than 1,040 hours per year under the 
	grant, charge the grant 10% of salary for fringe benefits.  If the person will work 1,040 hours or more, 
	use the percentages in B, above.




	
D. Students:
	
Summer research assistants typically conduct research for 10 weeks:
	
    
	
      
  • stipend:  	$400 per week (through summer 2008); $425 per week (summers 2009-2010)
	
  • 
      fringe benefits:  10% of salary


      



       




      Adademic-year research:  Contact your division director for rates. 
      No fringe benefits may be charged for academic-year student work.







      Rates for students who will perform clerical or other non-research work:  Contact Lori Chlad (7411).


  



	

	

      E. Buildings and Grounds Employees:


      
	

      Your budget will most likely reflect per-job charges. Contact   
      Paul Fick (7134), associate VP for facilities, for assistance in developing an estimate of job costs. 
      Allow 2-3 weeks for estimates.










	
    @Colgate